Overcoming Your Grant Administration Kryptonite
There’s nothing really glamorous about the administrative side of grant management. At its best, solid administration keeps the grant cycle moving along like a smooth assembly line. At its worst, it’s an impossible juggling act with important tasks flying all over the place. If you stop and think about all that grant administration entails, there’s a chance you’ll identify at least one task that renders you powerless…your administration kryptonite.
We recently talked to grant professionals at over 50 different organizations, including several community colleges. These guys are smart, experienced and they know what they’re doing. But each and every one identified at least one task that added time, extra cost and frustration to their grant administration process. Whether it was related to aggregating data and creating reports, or sending out task reminders to keep things moving along or any one of the other 8 million other that need to get done, each grant professional admitted there’s room for process improvements, workflow adjustments and greater efficiency in general.
Of course in order to make improvements, you need to identify the weak links in the process. Have you ever stopped to think about how much time you spend doing specific tasks? For example, how much time do you spend sending out email task reminds? Locating documents? Aggregating data for various reports? Even if your process is smooth, is it scalable if you get a great deal of additional funding? Is it a process that has widespread adoption and understanding by everyone using it? Would things come to a grinding halt if you left the organization? Creating efficiencies isn’t just about making your job more manageable, it’s about making sure your organization stays competitive and viable in the eyes of funders.
The information we gathered from the grant professionals we interviewed formed the basis of the report “Grant Administration: What Is It Costing Your Organization?” It also became the framework of a 10 minute assessment designed to help grant professionals calculate the time and cost associated with grant management administrative tasks. Since the publication of the report, dozens of additional grant professionals have taken the assessment. We'd like to invite you to take the assessment too.
How to Prepare for the Grant Administration Assessment
The Grant Administration Assessment takes about 10 minutes to complete. You will be asked to provide data about your organization's current grant initiative. For the most accurate results, please have the following information available during your assessment.
- Annual grant revenue
- Number of active grants you currently manage
- Number of grants written during the past 12 months
- Number of grants successfully funded during the past 12 months
- Amount of grant funding awarded during the past 12 months
Who Should Take the Assessment?
The Grant Administration Assessment should be completed by anyone in a grant management leadership role within a non-profit or public sector organization. These roles include, but are not limited to:
- Grant Administrator
- Grant Director
- Grant Manager
- Grant Accountant