Internal Grant Reports You Should Be Running

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As organizations prepare for Uniform Grant Guidance (UGG) compliance, they will need to demonstrate sound organizational business practices, proper fund management, and oversight. Solid internal reporting is the first step.

Here is an overview of the internal performance and financial reports you should be running to monitor and prepare for compliance.

Performance Measures Report

New Office of Management and Budget (OMB) regulations focus on performance measurement, requiring nonprofits to link tangible results to goals and expectations.

Running consistent internal reports provides grant mangers the opportunity to catch mistakes, poor performance, cost overruns and delays early, so that organizations remain compliant with award terms and federal requirements.

Internal reports should identify: 

  • Programmatic goals, indicators and milestones.
  • Deliverable timelines.
  • Activities undertaken—they can be specific or narrative, depending on the milestone, deliverable or goal.
  • Estimate on percentage complete.
  • Outputs and outcomes.

Financial Expenditures Report

The importance of carefully monitoring financial data for accurate reporting cannot be stressed enough. To meet OMB standards, performance results must be connected to financial expenditures. Internal financial reports should identify:

  • Cost and trend data, when applicable.
  • Financial expenditures by project activity.
  • Time spent and costs per activity compared to budget.

When compiling reports, create internal identifiers so that your organization can associate resources with individual activities and awards. Use these internal identifiers to link required award data to federal reports.

Report Comparisons

When analyzing your organization’s internal results, compare reports to your project plan, detailed work plan, and defined milestones. In addition, look at performance progress reports against financial reports to identify total expenditures and activities within your specified timelines. Regular review allows you to accurately produce your finalized award report for submission to the funding agency.

Electronic systems can be used to help standardize reporting processes. With grant management software, digitally track and store data to improve transparency and reporting efficiency. Data is automatically gathered in approved data collection formats and aligned with government standards for easy reporting.

Want to know more on how you can prepare for programmatic performance? Watch our webinar, “Uniform Grant Guidance: How to Connect Performance and Financial Data.”

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How is your organization preparing for programmatic performance reporting?

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